AADAA Annual Report 2017

The Committee of the AADAA is pleased to present the Annual Report for 2017.

Your Committee

President’s Report

On behalf of the Australian Air Defence Artillery Association Committee, I am pleased to present to you the Annual Report of the AADAA for 2017 and thank all members of our organisation for their continuing support for the AADAA.

I would like to take this opportunity to formally thank the Committee of the AADAA for the outstanding commitment each person has displayed during the past 12 months.

Thank you, Mike Streets, for the secretarial duties you continue to perform with distinction, John Marquis as our Treasurer and keeping a tight rein on expenditure.  Budgets are very important.  Vice President Barry Stewart for his dedication and liaison with 16 Air Land Regiment.  Other committee members I would like to recognise this year are, Glynn Potter (Sherm) for his advice and suggestions throughout the year.  Mick Leckning for volunteering for the position of Projects Officer. This position is of the utmost importance during the next two years.

A special mention of thanks must be extended to Ric Taylor, our Liaison Officer, and his wife Heather for the support and drives to and from the airport to pick me up and drop me off.  Thank you, Ric and Heather, for your friendship, without it my job would be difficult.

The Members and the Committee of the AADAA values and appreciates being included in the development of a strong relationship between 16 AL Regt and our organisation.  Without the help of the CO, LtCol Corey Shillabeer and the RSM, WO1 Jason Jarvis, this could not be achieved.  It is with sincere thanks to the Officers, Warrant Officers and SNCO’s and Members of 16 AL Regt for extending an invitation to our members to participate in appropriate events thus ensuring an ongoing close association between the Regt and the AADAA.

There have been several occasions I was personally involved with 16 AL Regt during the past 12 months and two events are highlighted. The first was the Gunners Dinner held at Caloundra in Qld and the second was attending the Gunners Dinner held in Palmerston North, New Zealand.

The Gunners Dinner at Caloundra was attended by the CO and RSM of 16 AL Regt, the outstanding Bdr and Gnr of the Regt, the President of the AADAA and several people who served in air defence during several wars.  A most enjoyable evening was had by all.  Being seated together displayed how close the air defence community can be and we must never lose sight of this, irrespective of the era and war in which we served.

The sojourn to New Zealand was an outstanding event.  Again, it highlighted how all Gunners represent our Corps despite being two different Armies.  New Zealand Gunners have been our brothers in arms throughout our history of wars and during my stay, they welcomed us with open arms.  On behalf of the AADAA and our Committee, I thank the President and Secretary of the AAA, Kim McGrath and Graham Hampton for their outstanding organisational abilities that ensured a most successful outcome for the above events.

Most importantly, I extend my heartfelt gratitude to our committee member who resides in Auckland, New Zealand, for his dedication to the AADAA.  Col Green and his wife Rosie made the time and effort to be present at the New Zealand Gunners Dinner and represent the AADAA with me.  During the dinner I felt I was back home in our Regiment.  Thank you, Col and Rosie, for helping make the trip such a successful event.

Once again, I commend the committee for their hard work and look forward to working towards the events to be held on the 1st and 2nd June 2019 for the 16 AL Regt’s 50th Birthday Celebrations.  It is imperative, the AADAA and the membership look to helping our Regiment to achieve a celebration to remember for the many years to come. The only way this will be realised is through an effort, not only through the Committee but any person that has served and is willing to participate.  Small successes will contribute to a large achievement.

The forthcoming elected Committee must look to ensuring the 50th Birthday Celebrations and Reunion is as good as previous gatherings if not better.  The AADAA has a wealth of knowledge and expertise available to ensure it can happen.

It is with utmost regret I must stand down as President of the AADAA.  I will not be putting my name forward for the position of President for 2018.  There are many reasons for this, but the most important reason is I believe the AADAA require a President to be in South Australia.  This would alleviate the expense of travel especially during the forthcoming planning stages prior to the Reunion and Birthday celebrations in 2019.

Thank you once again for all who have supported the AADAA during this past year.

Dave Spain
President

 

Treasurer’s Report and Financial Statement 2017

Greetings Members. The following is our report on finances with the inclusion of relevant income and expense evaluations. It’s been a difficult year financially as the new website has masked income streams from members and merchandise. We have survived however and look to restock during the new year. Please do your bit by renewing your memberships when possible. New recruits are gratefully accepted.

 

Financial Position

We report a Loss for the financial year 2016-17 of ($2,616.86). Our Net worth as at 30 Jun 2017 was ($8,648.43).

Profit & Loss Statement EOFY 2016-17

Income +$7,835.87
Expenses -$10,452.73
Net loss -$2,616.86

Figure 1 – AADAA Profit and Loss


Income and Expenditure

Our total Income of $7,835.87 was considerable less than 2016 ($16,283.58) related to paragraph 1. As the attached Graph (Fig 2) indicates, we relied heavily on our sponsor resulting in 28% of our income.

Figure 2 – AADAA Income


Our Total expenditure was ($10,452.73). Expenditure was reduced to suit our overall situation. The attached graph (Fig 3) indicates the general spread of expenditure.

Figure 3 – AADAA Expenditure


Cash Balances

As at the end of the financial year our balance was (8,648.43)

Balance Sheet EOFY 2016-2017

Figure 4 – AADAA Balance Sheet


Merchandise

Merchandise Income totalled ($1,246.54). This was all profit as we did not purchase any new products during the year.

Member Subscriptions

Member Subscriptions were only ($278.14), a fall from previous years due to the reasons stated in paragraph 1

IT and Sponsorship

Our total IT sponsorship this year was ($3,018.47).  Our information Technology came at a cost of ($2,505.01), Our IT Sponsor/Donor has also been responsible for providing funds for the new website design and build.  A big thank you for the invaluable assistance.

Assets

The final graph at Fig 5 shows total asset levels.

Figure 5 – AADAA Assets


In summary, our lack of income will demand being active in finding ways to earn income wherever possible during the new year

John Marquis
Treasurer

 

AGM – Agenda 2017

Date/Time 28th January 2017

·         1200hrs WA

·         1330hrs NT

·         1400hrs QLD

·         1430hrs SA

·         1500hrs NSW/Vic/Tas

·         1700hrs NZ

Location Online – via Ventrilo
Chair Dave Spain
Minutes Michael Streets
Returning Officer Michael Streets

Agenda Items

# Item
1 Welcome and Apologies
Absentee Voting will occur from 20th January 2017 to 1400hrs (SA Time) 28th January 2017 via a secured online voting form, the results will be revealed following each of the resolutions the following individual ballots.

The returning officer for voting will be Mr Michael Streets

2 Resolution 1
Accept the minutes of the previous General Meeting held on 20th Nov 2016
Moved by Mr Michael Streets that the Minutes of the AGM held on the 20th Nov 2016 are a true and accurate record of that meeting, Second Mr John Marquis.
3 Business arising from previous annual general meeting

·         Nil

4 Correspondence (Addressed to this year’s AGM)

·         Nil

Ordinary Business
5 Resolution 2
Financial Report for the year Ended 30 June 2017
Moved by Mr John Marquis that the Treasurer’s Report and Financial Statement for the period ending 30 June 2017 detailing the financial affairs and position of the Association be accepted, Second Mr Michael Streets.
6 Resolution 3
Annual Report for the year Ended 30 June 2017
Moved by Mr Michael Streets that the Annual Report the period ending 30 June 2017 be accepted, Second Mr David Spain.
Election of office Bearers
7 Resolution 4
Election of Association President
Mr David Spain retires in accordance with the Rules of Association for the AADAA and has chosen not to stand for re-election.Mr Dave Spain nominates Mr Michael Leckning for AADAA President, seconded by Michael Streets. There being no other nominations, this resolution proposes to elect Mr Michael Lecking as AADAA President.
9 Resolution 5
Election of Association Vice President – Mr Barry Stewart
That Mr Barry Stewart retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the Vice President of the AADAA.
10 Resolution 6
Election of Association Secretary – Mr Michael Streets
That Mr Michael Streets retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the Secretary of the AADAA.
11 Resolution 7
Election of Association Treasurer – Mr John Marquis
That Mr John Marquis retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the Treasurer of the AADAA.’
12 Resolution 8
Election of Association Committee – Mr Colin Green
That Mr Colin Green retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as a Committee Member of the AADAA.
13 Resolution 9
Election of Association Committee – Mr Ric Taylor
That Mr Ric Taylor retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as a Committee Member of the AADAA.
14 Resolution 10
Election of Association Committee – Mr Dave Spain
Mr Dave Spain Mr David Spain having retired from the position of AADAA President stands for election to the AADAA Committee. Mr Michael Streets nominates Mr David Spain as a member of the AADAA Committee, seconded by Mr Barry Stewart.
Other Business
15 Declaration of a Pecuniary Interest

In accordance with The Associations Incorporations Act SA (1985), and the Rules and Constitution of The Association, Rule 6.3(d), Mr. John Marquis does declare an interest by ownership of the Associations website host server company, webregiment.com.

16 Declaration of a Pecuniary Interest

In accordance with The Associations Incorporations Act SA (1985), and the Rules and Constitution of The Association, Rule 6.3(d), Mr. Michael Streets does declare an interest by ownership of the Business Solve4X, which conducted web development work for the Association over the 2016-17 period. Mr. Streets did not vote on any decisions with regards to choosing a web development organisation.

General Business

 

Minutes
AADAA Annual General Meeting 20th Nov 2016

 

Date/Time 20 Nov 2016 / 1430hrs (SA Time)
Location Online – via Ventrilo
Chair Dave Spain
Minutes Michael Streets
Returning Officer Michael Streets
Present Messer’s; Dave Spain, Michael Streets, Ric Taylor, John Marquis, Mick Leckning

Agenda Items

Opening:

The AGM of the AADAA was declared open at1413 hrs (QLD).

Quorum:

With 5 present and 25 absentee votes, the President advised that quorum was present and the meeting could continue.

Apologies:

Messrs’ Col Green, Barry Stewart, Mick Gates, Glynn Potter.

Welcome from the President:

Welcome to the Australian Air Defence Artillery Associations 2016 Annual General Meeting.

I would like to start the meeting with thanking the committee for the support they have given to me during the past 12 months. Mike, thank you for the ongoing work and dedication to our association and the hard work you have put in.

Barry and Ric, it has been a pleasure working with you I thank both of you for the splendid liaison visits and in continuing to foster our relationship with Regiment.  It has been a fruitful year for us through your efforts and contact with the Regiment.

Although Berni White is not at this meeting, on behalf of the committee, I appreciate the support he has given the AADAA during the past 3 years.  Unfortunately, he is leaving the Regiment but he has informed me that the new CO, LtCol Shillabeer, will support us in the same way as Berni has done.

We have a very good committee and the association is going from strength to strength.  There are still a few lose ends that are continuing to be tied up. It is my intention to finalise and rectify these small issues during the next 12 months.

Thank you once again for the support from the committee members.

I would like to make a special mention of John Marquis, he is to be commended for his continued efforts over the past 12 months. I personally thank him and I am sure my thanks are reflected by all members of the AADAA.

Dave Spain
President

Resolution 1
Accept the minutes of the previous General Meeting held on 9 Nov 2014

The minutes of the AGM held on 15th November 2015 were tabled. Moved by Mr Michael Streets that the Minutes of the AGM held on the 15th Nov 2015 are a true and accurate record of that meeting, Second Mr John Marquis.

  Those Present Absentee Votes Total
In Favour 4 24 29
Against 0 0 0
Abstain 0 1 1

Business arising from previous minutes:

  • Life membership presentation to Alan Mears. Alan has been informed of his award and elected to be presented at the 111 Bty Birthday celebrations.

Correspondence received in relation to the AGM:

  • Nil

President’s Report:

The President’s Report for the year ending 30th June 2016 was included in the 2016 Annual Report which was posted to the website and members informed via an email link.

Treasurer’s Report:

The Financial Statement of Accounts for the year ended 30th June 2016 were included in the 2016 Annual Report that was posted to the website and members informed via an email link.

John Marquis outlined the financial report:

Profit and Loss

Income: $5,254.06
Expenses: -$6,114.86
Net loss -$860.00

Net Position as at 30 June 2015

Cash Assets: $6.909.45
Merchandise: $4,229.71
Property: $942.83
Total Assets: $12.081.99
Liabilities: Pavers: -$1,436.71
Net Assets: $10,595.28

Resolution 2
Financial Report for the year Ended 30 June 2015

Moved by Mr John Marquis that the Treasurer’s Report and Financial Statement for the period ending 30 June 2016 detailing the financial affairs and position of the Association be accepted, Second Mr Michael Streets.

  Those Present Absentee Votes Total
In Favour 4 25 29
Against 0 0 0
Abstain 1 0 1

Annual Report:

The Associations Annual Report for 2015 – 2016 was tabled. The Annual Report was posted to the website and members informed via an email link. The report contained the President’s and Treasure’s Report along with a summary of the year in review.

Resolution 3
Annual Report for the year ending 30 June 2016

Moved by Mr Michael Streets that the Annual Report the period ending 30 June 2015 be accepted, Second Mr David Spain.

  Those Present Absentee Votes Total
In Favour 5 25 30
Against 0 0 0
Abstain 0 0 0

Election of Office Bearers

To consider, and if thought fit, pass the following as ordinary resolutions. (Absentee Voting was conducted from 5th November 2016 to 19th November 2016 via a secured online voting form (aadaa.asn.au/survey) and the results to be revealed following the individual ballots.

The returning officer for voting was Mr Michael Streets (Association Secretary).

Resolution 4
Election of Association President – Mr David Spain

That Mr David Spain retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the President of the AADAA

  Those Present Absentee Votes Total
In Favour 4 24 28
Against 0 0 0
Abstain 1 1 2

Resolution 5
Election of Association Vice President – Mr Barry Stewart

That Mr Barry Stewart retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the Vice President of the AADAA.

  Those Present Absentee Votes Total
In Favour 4 24 28
Against      
Abstain 1 1 2

Resolution 6
Election of Association Secretary – Mr Michael Streets

That Mr Michael Streets retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the Secretary of the AADAA.

  Those Present Absentee Votes Total
In Favour 4 25 29
Against      
Abstain 1   1

Resolution 7
Election of Association Treasurer – Mr John Marquis

That Mr John Marquis retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as the Treasurer of the AADAA.

  Those Present Absentee Votes Total
In Favour 4 24 28
Against      
Abstain 1 1 2

Resolution 8
Election of Association Committeeman – Mr Colin Green

That Mr Colin Green retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as a Committee Member of the AADAA.

  Those Present Absentee Votes Total
In Favour 5 23 28
Against      
Abstain   2 2

Resolution 9
Election of Association Committeeman – Mr Glynn Potter

That Mr Glynn Potter retires in accordance the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as a Committee Member of the AADAA.

  Those Present Absentee Votes Total
In Favour 5 23 28
Against      
Abstain   2 2

Resolution 10
Election of Association Committeeman – Mr Ric Taylor

That Mr Ric Taylor  retires in accordance with the Rules of Association for the AADAA and, being eligible, offers himself for re-election, be re-elected as a Committee Member of the AADAA.

  Those Present Absentee Votes Total
In Favour 4 24 28
Against      
Abstain 1 1 2

Other Business

Declaration of a Pecuniary Interest:

In accordance with The Associations Incorporations Act SA (1985), and the Rules and Constitution of The Association, Rule 6.3(d), Mr. John Marquis does declare an interest by ownership of the Associations website host server company, webregiment.com, being the sole franchise owner and as such receives a commission from hosting services to https://aadaa.asn.au.

Mr. Marquis did not vote on any decisions with regards to renewing the webhosting at the time of renewal.

General Business

Nil

Close:

There being no further business the Chair declared the meeting closed at 1427 hrs (QLD).

Signed as a true record of the Meeting.

Dave Spain
President